Seven stages, one custody record
Every project runs the same sequence regardless of size. What changes is the transport plan and the destruction method, not the standard of documentation.
- 01
Request a pickup
Tell us the equipment type, approximate quantity, location and any compliance requirement you are working to. We confirm scope and pricing.
- 02
Schedule collection or shipment
We arrange local collection in our primary regions, or palletised freight for organisations outside them, at a time that fits your operations.
- 03
Secure transport and intake
Assets are sealed, loaded and logged. Custody transfers are signed at each handover point and the record starts before the vehicle moves.
- 04
Serialised inventory
Each device is recorded against make, model, serial number, asset tag and condition. This list becomes the reference for everything that follows.
- 05
Data destruction
Data-bearing devices are sanitised to NIST 800-88, overwritten to DoD 5220.22-M where required, or physically shredded.
- 06
Recycling or refurbishment
Devices with remaining life are refurbished for resale or redeployment. Everything else is dismantled and separated for material recovery.
- 07
Reporting and certification
You receive the serialised inventory report, certificates of destruction, recycling certificates and the complete chain-of-custody record.
What you need to have ready
Preparation on your side is minimal, but these four things make a collection go smoothly.
An approximate count
An exact inventory is not required — we produce that. A rough count by device type is enough to plan the vehicle and crew.
Access details
Dock height, lift availability, floor level, badge or escort requirements, and the window you can give us.
Your compliance requirement
If your policy names a destruction standard or requires witnessed destruction, tell us up front so it is scoped in, not retrofitted.
A point of contact
One named person who can confirm the asset list at handover and receive the final documentation.
Typical timeline
Indicative only — volume, distance and destruction method all move these figures. We confirm real dates at scoping.
| Stage | Typical timing | What happens |
|---|---|---|
| Response to request | Within one business day | We acknowledge and ask any scoping questions needed to quote. |
| Scheduling | Agreed at booking | Collection date confirmed around your operational window. |
| Collection | One visit for most sites | Sealed, loaded and signed for on the day. |
| Processing and destruction | Varies with volume | Intake, serialisation, destruction and disposition. |
| Documentation issued | After processing completes | Certificates and reports delivered to your named contact. |
Start at step one
The pickup request form takes about two minutes and gives us everything needed to come back with a plan.
Scoped and quoted in one call- Collection dates confirmed in writing
- Certificates issued as standard
Call the office+1 540 737 4500
Email the teaminfo@imaaninc.com
Replies within one business day